Chapter Meetings and Contacts

For more information, click on a CHAPTER or Group name

(Official chapter names are in CAPS.)

Contact the webmasters to add your chapter’s events to this page.



Contact: Leoni McVey or:


Core Region: Illinois, Iowa, Michigan, Wisconsin


Chicago/Great Lakes Lunch Chat
Saturday, May 7, 2016
Hay Caramba
122 S. Prospect Ave.
Park Ridge, IL 60068

The Chicago/Great Lakes Chapter of the American Society for Indexing is sponsoring an informal lunch chat on Saturday, May 7, 2016. Our discussion will focus on textbook indexing, the upcoming ASI annual conference in Chicago in June, future activities of the Chicago/Great Lakes Chapter, and interests and needs of new and experienced indexers. Any other indexing-related topics of interest to you can be discussed as well.

This is an important gathering, and we hope everyone can attend.

The lunch chat will begin at 11:00 a.m., and each attendee is responsible for his or her lunch cost. Hay Caramba is easily reached by Metra Northwest, CTA el and bus, and car. Free street parking is available, and a parking lot is across the Metra tracks next to the nearby Park Ridge Library.

If you can join us, please contact Caryl Wenzel by Thursday, May 5, at

Hope to see you there!


Contact: Theresa Duran at
Core Region: Northern California, Nevada


Golden Gate Chapter
Golden Gate Chapter Brunch
Saturday, August 13, 2016

11:30 a.m.
Berkeley Marina

San Francisco Bay Area indexers are welcome to join us on Saturday, August 13, at 11:30 a.m. for brunch at Skates on the Bay. This restaurant has stunning waterfront views and a wide range of menu options. We’ll chat about our recent indexing projects and attendance at other indexing events. Attendees are responsible for the cost of their own meals.

If you’d like to attend, RSVP to Theresa Duran at by Thursday, August 11.


Contact: Carol Reed,
Core Region: Indiana, Ohio, Michigan, Kentucky, Tennessee


Heartland Chapter
Fall Meeting
October 1, 2016
10:00 a.m.–4:00 p.m.
Richmond, Indiana

Morning Mini-Sessions – Members will be leading a series of short sessions and discussions, including:

  • Meridith Murray – Project Scheduling and Record-Keeping
  • Margie Towery – Writing for ASI Publications
  • Carol Reed – Usability Testing
  • Cathy Seckman – Work–Life Integration

Afternoon Peer-Review – We’ll be evaluating and discussing member-submitted indexes. It’s a great opportunity to get multiple perspectives on the indexing decisions we make on a daily basis.

Registration – The Heartland meeting is open to all ASI members and non-members who are interested in indexing. Cost is $25 for Heartland members, $30 for non-members (lunch not included).

Location – The Richmond MCL Cafeteria is at 3801 National Road East, Richmond, IN, in the Richmond Square Mall.

Please RSVP to Carol Reed at by September 29, 2016.

Hope to see you there!

Kansas–Missouri Group

Contact: Mary Mortensen (785) 841-3631 or


Contact: Enid Zafran (Chair),
Core Region: District of Columbia, Maryland, Virginia, West Virginia, Delaware, Pennsylvania

ASI East Coast Regional Indexing Meeting
November 11–12, 2016
Arch Street Meeting House
320 Arch St., Philadelphia, PA

Sponsoring Chapters: New England, New York City, Western New York, Mid- and South Atlantic

Theme:  Indexers, Still Standing After All These Years!

Tentative Schedule

November 11

  • Welcome and Announcements:  9—9:15 AM
  • Session 1: 9:15–10:15 AM:  Rumors of Our Demise Are Greatly Exaggerated (Frances Lennie)
  • Session 2: 10:30–11:30 AM: Three-Year Plan for New Indexers (Panel: Eve Morey Christiansen, Rebecca McCorkle, Linnea Dwyer)
  • Session 3:  11:45 AM–12:15 PM:  A Packager’s View of Indexing (Pat Carlson, Alexander Street Press)
  • Lunch: 12:15–1:15 PM (Bag lunches & bottled water will be provided)
  • Session 4:  1:15–2:30 PM:  Combining Indexing with Other Jobs (Panel: Donna Shear, Joan Shapiro, Pilar Wyman)
  • Session 5:  2:45 — 3:45 PM:  Abstracting/Tagging Documents for the World Bank (Enid Zafran)
  • Business Meetings:  Each chapter will hold a brief business meeting following the conclusions of sessions on November 11.

November 12

  • Session 6:  9–10 AM:  Term Selection for Indexing Efficiency (Kate Mertes
  • Session 7:  10: 15–11:15 AM:  New Tool for Embedded Indexing (David Ream, Leverage Technologies)
  • Session 8:  11:30 AM–12:15 PM:  A Large Press’s View of Indexing (Rick Stinson, Oxford University Press)
  • Lunch: 12:15–1:15 PM (Bag lunches & bottled water will be provided)
  • Session 9:  1:30–2:15 PM:  A University Press’s View of Indexing (Alison Anderson, University of Pennsylvania Press)
  • Session 10:  2:30–3:45 PM:  Trends in Niche Areas (Legal, Medical, Textbook, Scholarly) (Kate Mertes, Leoni McVey, Pilar Wyman, Enid Zafran)

Registration opens July 1, 2016.  Please note that space is limited to 35 seats.  In order to be assured of a spot at this meeting, timely registration is needed.  You will receive confirmation of your registration.

Fees:  ASI members:  $180.00;  non-ASI members:  $225.00

Make checks payable to  MSA-ASI and mail  with the completed registration form found below to Julie Cursi at 47 Hobbit Lane, Finleyville, PA, 15332.

Questions? Contact Enid Zafran,



 ASI chapter or indexing society affiliation (optional): _______________

Address: ______________________________________________________

Email: _______________________________________________________

Cell Phone:  ____________________________________________

 ASI or other indexing society member 2016? Please check one:   _____ Yes    _____ No

 Check one lunch for each day:

 Lunch  11/11:

  • ___Vegetarian (non-meat, but dairy ok)
  • ___Non- vegetarian (chicken)
  • ___Non-vegetarian (meat)

Lunch  11/12:

  • ___Vegetarian (non-meat, but dairy ok)
  • ___ Non- vegetarian (chicken)
  • ___ Non-vegetarian (meat)


Contact: Barbara Murphy at
Core Region: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont


NEASI Index Peer Review Session and Lunch
Saturday, September 17, 2016

Come to either or both.

Back-of-the-book index peer review session

Chelmsford Public Library
25 Boston Rd, Chelmsford, MA 01824

10:00 am – 12:00 noon (Library opens at 9:30 am)
Free parking.

Ideally each participant submits an index of their own for review several days in advance. There may be space in the session for additional participants without their own indexes, but it is not guaranteed. Each participant then spends some time looking over the other submitted indexes prior to the meeting so that they have at least some comments for each. More information on how the peer review session is run will be posted on the NEASI website soon.

For further questions or to reserve your space, contact May Hasso,, who will be running the peer review session.

Networking lunch

Madras Grill Indian Restaurant
7 Summer Street, Chelmsford, MA 01824
12:00 noon – 1:30 or 2:00

Walking distance from the library but also has free parking.
Features a $13.95 all-you-can-eat lunch buffet
Our lunch gathering will include local attendees of the recent ASI national conference in Chicago and ASI board members who will share their conference experiences and news of ASI with the rest of us.
To reserve a seat for lunch, contact Heather Hedden,

Visit Lowell National Historical Park together

Visitor Center
304 Dutton Street
Lowell, MA
(11 minutes/5.5 miles from the Madras Grill restaurant)
(Free parking lot for park visitors, although there is a small fee to tour the Boott Cotton Mills Museum)
Especially for those coming a longer distance who have never been to Lowell, some of us will be going together after lunch to visit this historic city, starting with the Lowell National Historical Park.
No need to make a reservation, just come along after lunch if interested.



October Informal Lunch
October 14, 2016

Lunch with the President (ASI President-elect Kendra Millis, that is)

Friday, October 14, 2016;  11-2
Maine Audubon,  20 Gilsland Farm Rd, Falmouth, ME 04105  (with great trails to walk afterwards if you are so inclined)

Join us for an informal indexers luncheon.  Kendra Millis, new ASI President, will give a few informal remarks with plenty of time for sharing and networking afterwards.

Lunch/beverage is available for purchase @ $10.00 each. Please email by October 11 if you will be purchasing lunch.

Hope to see you there!


ASI East Coast Regional Indexing Meeting
November 11–12, 2016
Arch Street Meeting House
320 Arch St., Philadelphia, PA

Sponsoring Chapters: New England, New York City, Western New York, Mid- and South Atlantic

Theme:  Indexers, Still Standing After All These Years!

Program and Registration information:
See Under Mid- and South Atlantic Chapter

Contact: Janet Mazefsky,, or Inge Wiesen,

ASI East Coast Regional Indexing Meeting
November 11–12, 2016
Arch Street Meeting House
320 Arch St., Philadelphia, PA

Sponsoring Chapters: New England, New York City, Western New York, Mid- and South Atlantic

Theme:  Indexers, Still Standing After All These Years!

Program and Registration information:
See Under Mid- and South Atlantic Chapter


Contact: Carolyn Weaver, President,
Core Region: Alaska, Idaho, Montana, Oregon, Washington



Pacific Northwest Chapter/ASI

Fall 2016 Meeting (20th Anniversary)
September 16-17, 2016

Marriott Springhill Suites,
1421 SE Tech Center Dr.
Vancouver, Washington 98683

We’re celebrating our 20th Anniversary this year, with a blowout meeting that includes a star-studded slate of workshops, a recognition dinner, and networking lunches. Please join us! The Pacific Northwest is beautiful in September.


Indexing Narratives and Biographies with Enid Zafran.
Enid’s program explores how to follow and index a personal story – either biography or narrative — with all the variants that can make the process difficult to comprehend, such as events in a life, multiple personalities, roles/titles, and interactions among numerous people. Enid will lead us through the sometimes complicated process of creating a usable index from a mass of information.  These can be some of the more challenging types of projects even for experienced indexers.  They require an approach different from textbooks and works already formatted into divisions.  The day-long workshop covers how to create a working structure, phrase entries, and deal with metatopic issues.  Hands-on exercises are included, so bring your laptop if you want to use your indexing software.  Also one exercise is from the book Into Thin Air, so if you have a copy or want to read it in advance, you will find the story immensely interesting, but note that the book does NOT contain an index.

Painless Index Editing  with Carol Roberts.
Would you like to be able to edit a scholarly index in 30 minutes? In this workshop, Carol will take you through a step-by-step process designed to cut your index editing time substantially. She will offer tips on when to do your editing (while keying in vs. at the end), suggestions for flagging entries to be edited later, and a line-by-line systematic final edit. Although Carol will demonstrate her techniques using CINDEX for Mac, the concepts are not platform-specific and are adaptable to any of the professional indexing programs.

Marketing for the Shy: Alternatives to Cold Calling with Carol Roberts.
Marketing is for any freelancer who is just starting out, needs to replace some less-than-stellar clients, or wants to shift into a new area of indexing. Explore and practice a variety of alternative marketing techniques, including effective use of business cards, how and with whom to network, persuasive mailings to publishers, Amazon, and LinkedIn. Learn how to make your own luck!

Sherry Smith Award for New Indexers
This anniversary celebration inaugurates the Sherry Smith Award for New Indexers, which will grant $100 to help one new indexer per year attend a PNW fall conference.  In order to apply, you must:

  • Be currently enrolled in an indexing course for initial training in indexing.  This includes the ASI Training in Indexing course, the UC Berkeley Extension Indexing: Theory and Application course, or individual instruction from an established professional indexer


  • Be in your first year after completion of one of the courses above, as of the date of the fall conference.
  • NOTE: Winner must be willing to volunteer for a one year period to serve on the Program Team, which is a group of indexers who help plan the fall conference.  The purpose of the award is to help emerging indexers experience the benefits of networking with other indexers while we harness your ideas and energy to invigorate future conferences.
  • Applications must be submitted no later than one month before the fall conference.  Apply by email to Maria Sosnowski, Chapter Secretary, at,  indicating your name, location, course/teacher, completion date if applicable, and contact information so that we can verify accuracy.
  • The winner will be selected by random drawing from the pool of applicants who meet the criteria.  The winner will be awarded $100 which will be allocated first towards the conference fee, and then any balance remaining will be paid to the winner at the conference to defray other conference-related travel costs.  Conference attendance is required.

Registration information is available for download from the Chapter website.

Where: Marriott Springhill Suites, 1421 SE Tech Center Dr., Vancouver, Washington. The hotel is 10-15 minutes from the Portland International Airport (PDX).

Stay another day for: Powell’s City of Books, Fort Vancouver National Historic Park, The Lan-Su Chinese Garden, a drive up nearby Columbia River Gorge, or a visit to the spectacular Oregon Coast.


Pennsylvania-Pittsburgh Group
Contact: Susan Cohen,

Contact: Barbara Niederhoff,
Core Region: Colorado, Wyoming, Utah


Rocky Mountain Chapter of ASI
Fall Workshop
Saturday, October 22, 2016
Comfort Suites Denver Tech Center
7374 South Clinton Street
Englewood, CO 80112

Indexing Narrative and Biography
Presented by Enid L. Zafran

This day-long workshop includes both lecture and a hands-on exercise. It will cover how to approach the challenging process of indexing narrative and biography texts. Unlike textbooks or scholarly books, narratives and biographies follow a personal story involving personalities, multiple actors, locations that assume important roles, and interactions among various people (letters, meetings, conversations, etc.). Enid will explain how to approach such indexing projects and create structure out of chaos, thus reducing indexer frustration.

The books used for examples will be titles Enid has indexed. The afternoon exercise will tackle indexing Into Thin Air by Jon Krakauer. This well-known title which has been made into a feature film and a TV-film does NOT include an index — which would be a boon to its many fans world-wide. If you have time to read the book or a plot summary prior to the workshop, you will enjoy the exercise all the more!
The exercises will be done on paper, but feel free to bring laptop with software if you prefer.

Enid L. Zafran is a long-time member of ASI who has previously served as ASI president and multiple times as a board member. Enid received the Hines Award for distinguished service to ASI in 2010, and she headed ASI publications for 16 years, leaving that position in 2014. In addition to heading her own indexing business, Indexing Partners LLC located in Rehoboth Beach, Delaware, Enid has trained many new indexers at her Indexing Boot Camp. She has written extensively on indexing (see her Keywords series “Indexing A to Zafran”) and given presentations at both ASI national and the Canadian conferences and at many ASI chapter meetings. Her business specializes in indexing legal, business, public policy, governmental, art, psychology and social sciences, history, and scholarly books.

Fees: $45 for ASI members; $75 for non-members. Students enrolled in an indexer training program qualify for a $10 discount.
Coffee, refreshments, and lunch are included in the workshop fee. The optional group dinner following the day’s event is at your own expense.

You can pre-register by sending an email to Teri Jurgens at containing your contact information and membership/student status. Please complete your registration no later than Friday, October 14 by sending a check for your fee, payable to ASI Rocky Mountain Chapter, to:

Teri Jurgens, ASI-RM Treasurer
P.O. Box 606
Tabernash, CO 80478

Your canceled check will be your receipt.
8:30 am: Registration
9 am: Introductions
9: 15 am: Program Starts
10:45 am: Break
12:30 pm: Lunch (included)
1:30 pm: Workshop Resumes
3 pm: Break
4:45 pm: Conclusion


Contact: Naomi Linzer,
Core Region: Texas, Arkansas, Oklahoma, and Louisiana

Contact: Diana Witt or Sandi Schroeder
Core Region: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee


Contact: Jen Weers or Jan Wann
Core Region: Minnesota, Wisconsin, North Dakota, South Dakota, Iowa


ASI Upper Midwest Chapter
Spring Meeting
Saturday, April 16, 2016

Hopkins Library
22 11th Avenue N.
Hopkins, MN

Hear from Cheryl Lenser and Laura Westlund who, combined, have four decades experience working with indexes and freelance indexers. Cheryl spent over twenty years at Pearson Education as a senior indexer and now is a freelance indexer. Laura is the managing editor at University of Minnesota Press. She manages freelance indexers as well as the work flow of publications. Cheryl and Laura both hope to share with us ways we can better our relationships with our own publisher contacts.

Lunch at 12:30; Speaker at 1:30; Annual Meeting at 3:30.

Cost is $40 including lunch.
RSVP to before April 11.
Indicate your lunch choice of turkey, roast beef, or vegetarian.


Contact: Lisa DeBoer at

ASI East Coast Regional Indexing Meeting
November 11–12, 2016
Arch Street Meeting House
320 Arch St., Philadelphia, PA

Sponsoring Chapters: New England, New York City, Western New York, Mid- and South Atlantic

Theme:  Indexers, Still Standing After All These Years!

Program and Registration information:
See Under Mid- and South Atlantic Chapter