Special Events

Welcome Reception and Conference Dinner
A Welcome Reception kicks off our Northern Entries Conference on Thursday, June 19, 6-7 PM, followed by dinner and an opening address by Bill Richardson (see Keynote Speakers below). All attendees are cordially invited. Additional tickets may be purchased for guests. The Welcome Reception is generously sponsored by Coughlin Indexing Services, Inc.

"Meet the Author" Reception
Join us in the Exhibit Area from 6-7 PM on Friday, June 20, to meet your colleagues who have contributed to ASI's publications. This reception is generously sponsored by Information Today, Inc. (ITI), publisher of ASI's publications.

Closing Reception
On Saturday, June 21 (the longest day of the year) join us to review the preceding three days, make dinner plans with friends and colleagues, and anticipate the following day's excursion (see All-Day Excursion to Victoria). The Closing Reception is generously sponsored by Indexing Research.

Exhibits Area and Software Fair
The Exhibits Area will be open on Friday, June 20, 8 am - 6 PM, and on Saturday, June 21, 8 am - 4 PM It will feature displays by dedicated indexing software companies, ASI's publisher ITI, and a local bookseller. For the first time we will have a Software Fair to which all attendees are invited. At this event each vendor will briefly describe their products, followed by informal and formal demonstrations in the Exhibits Area and adjacent classrooms. All this starts in the Exhibits Area at 4:30 PM on Friday, June 20.

SIG/Chapter Leaders' Session
Friday lunchtime, June 20, noon - 1:30 PM, SIG (special interests groups) and Chapter leaders are invited to a short presentation from ASI officers and directors and staff from the ASI Administrative Office, who will describe their role in serving the needs of SIGs and Chapters. The program will include program ideas and how to encourage attendance at Chapter meetings (what works, what doesn't). Editors of SIG/Chapter Newsletters are also invited to attend this session. A light lunch will be served.

Annual Business Meetings ASI
The bylaws require that ASI hold an annual business meeting, at which reports of the Board of Directors, auditors, and treasurer are made, the election results announced, and the floor be opened for general business of the society. This year's business meeting will be on Saturday, June 21, 11:15 am - noon. This meeting is open to all ASI members free of charge.

IASC/SCAD
Members are invited to attend the Annual Meeting on Friday, June 20, Noon - 1:00pm. Business includes election of officers and presentation of reports. Join us for a tasty lunch and a congenial meeting to make plans for future growth.

Hines and ASI/H.W. Wilson Awards Luncheon
Lunch on Saturday, June 21, will be provided for all attendees at the conference. Winners of the awards will be feted at this event. Additional lunch tickets may be purchased for guests.

Keynote Speakers
Opening Address: Those of you lucky enough to be within earshot of CBC's afternoon program, Richardson's Roundup, will already be familiar with our first speaker, Bill Richardson, who will address us after dinner on Thursday evening, June 19 .

Closing Address: Before we leave the warm embrace of our friends and colleagues to return to our solitary desks, Jody Urquhart will remind us of what brought us to indexing and provide clear actionable steps to derive greater satisfaction from our jobs.

All Day Post-Conference Trip arranged and escorted by Western Indexing of Victoria, BC

On Sunday June 22, 2003, Western Indexing invites you to join them for a day-long trip to their beautiful home city of Victoria!

For those who have never visited this part of the world, British Columbia's capital of Victoria is located on Vancouver Island, a ferry's ride from the city of Vancouver. The city receives about two inches of snow a year, and only two-thirds the rain of Vancouver and Seattle (see www.tourismvictoria.com).

Our day will begin early by boarding a special bus at the conference hotel. The bus itself will board the Spirit of British Columbia, a ferry with a length of more that 500 feet and a capacity of more than 2,000 passengers. Our voyage of one-and-a-half hours will traverse the Gulf Islands, with beautiful views of Mt. Baker and possibly Orca whales on the way (see www.bcferries.com).

Once docked on the other side, our bus will take us to the world-famous Butchart Gardens, a dazzling, 55-acre horticultural display in the tradition of a carefully cultivated English garden (see www.butchartgardens.com). In between strolling along the meandering paths, lunch will be available at one of the garden's several restaurants. Upon reboarding the bus, it will be a pleasure to share with you a tour of our truly breathtaking city. Victoria has many spectacular locations from which to view mountains on three sides and the ocean on two! The city tour will end at our lovely inner harbour in downtown Victoria. We'll schedule midafternoon high tea for our group at the worldfamous Empress hotel (see www.fairmont.com).

Our day will end in time for those flying out of Seattle to catch the Victoria Clipper (not included in the tour cost), North America's fastest commercial catamaran, which holds over 200 travellers and achieves speeds of 50 mph. (see www.victoriaclipper.com). Our tour bus will return by ferry to the conference hotel in Vancouver.

The price for this magnificent day of travel and networking includes all travel to and from the conference hotel and admission to both the Butchart Gardens and tea at the Empress Hotel. For more information on the tradition of taking afternoon tea please visit www.tourismvictoria.com.

We hope you will choose to end the conference by lengthening your June stay here and see a bit of what we on the island experience on a daily basis.

Reservations and payment may be made via the conference registration form until May 15, 2003. After that reservations and payment (in Canadian Funds) must be made directly with Western Indexing (250-9203528 or email wesindex@islandnet.com) depending on space availability.

Given currency fluctuations and bank commission fees we recommend you make your reservation prior to the May 15, 2003 deadline.