American Society for Indexing/EIS Publishing 
Award for Excellence in Indexing
2016 Nomination/Submission Guidelines

Submissions that fail to follow all of the instructions will not be accepted.

Eligibility 
•	Books eligible for judging must have been published (in English) in the United States, in 2015. 
•	Books with a 2016 copyright date are also eligible if the book was in distribution no later than December 31, 2015. Proof of distribution date is required (such as a letter from the publisher or editor confirming the release date, the postmark date from a portfolio copy sent to the indexer, or documentation of a release date from a library or publisher). 
•	The copyright date is usually on the page immediately after the title page. This is also the date associated with the ISBN of the book. 
•	Previously submitted books are not eligible for resubmission.
•	Individuals may submit only one index for which they are either the author or the co-author. Each team member of a submitted multi-authored index is ineligible to submit a separate index.
•	Publishers may submit more than one index, but only one submission per indexer.
•	At this time, e-books are not eligible for submission because industry standards and evaluation criteria have not been established for these types of indexes. The criteria for the ASI/EIS Publishing Award are applicable only to print books.
•	Online-only indexes are not eligible for submission. Because the publisher’s elegance and readability in typesetting and layout are part of the criteria, only print indexes are eligible.
Dates for submission 
•	Nominated indexes and the associated materials may be submitted beginning January 1, 2015. 
•	All submission materials must be received no later than March 31, 2016. 
Fees
•	A submission fee is required for all entries. The fee is $25 for members of ASI and its sister societies, or $35 for nonmembers. Payment information is detailed on the nomination submission form.
Materials required for submission
•	Completed nomination/submission form and submission fee. Form is available at: http://www.asindexing.org/award-submission-form/
•	One PDF file of the book in published format, with typeset index in place. No physical copy of the book will be reviewed. Please submit only a PDF file. The file will be shared only with the registrar and judges, and all copies will be deleted when the judging is completed. Please email the registrar a link to a Dropbox or other file-sharing service account where the file may be downloaded.
•	If the submitted index is a cumulative index for a multi-volume work, include PDF files for at least two other volumes of the work in addition to the volume containing the index.
•	For books with a 2016 copyright date, include documentation that confirms distribution no later than December 31, 2015 (as explained above). 

If you have any questions or to provide the link to your PDF submission, please contact Deborah Patton, this year’s ASI/EIS Award registrar: asiregistrar@asindexing.org