DAILY SCHEDULE

Events

Date/Time Events for Wednesday, April 17, 2013
 

April 17, 2013

3:00 PM to 6:00 PM

 

Registration

 

 

 

April 17, 2013

3:00 PM to 4:30 PM

 

Table Talk Discussion

The ASI Board wants to hear from you.

 

 

April 17, 2013

4:30 PM to 6:30 PM

 

International Representatives Meeting

This is an opportunity for all International Representatives attending the Annual Meeting to come together for discussion.

 

 

April 17, 2013

5:30 PM to 6:00 PM

 

Chapter Leaders Meeting

 

 

 

April 17, 2013

5:30 PM to 6:00 PM

 

New Members/First-Time Attendees Welcome/Buddy Meet

New ASI members and first-time conference attendees are cordially invited to attend a welcome session. Here you will meet fellow new members and first-time attendees. You will team up with a conference Buddy who will help you get the most out of your conference experience. There will be a fun get-to-know-you activity that will help you quickly meet a gang of new ASI friends even before the conference starts.

Buddies are experienced conference-goers who will contact you prior to the conference, spend one-on-one time with you, and introduce you to other conference attendees. Buddies are assigned based on geographic location and indexing interests. For more information about ASI's buddy program (or to volunteer to be a Buddy), please contact Terry Casey or Stephanie Reymann, Buddy Program Coordinators, at tcasey@inkandline.com or sreymann@indexingsolutions.com.

 

 

April 17, 2013

5:30 PM to 6:00 PM

 

SIG Leaders' Meeting

 

 

 

April 17, 2013

6:30 PM to 8:30 PM

 

Welcome Reception

Included for those who have registered for the full conference. Workshop attendees or one-day registrants may purchase tickets for the reception. Please see the registration form to purchase tickets.

 

Date/Time Events for Thursday, April 18, 2013
 

April 18, 2013

7:00 AM to 5:00 PM

 

Registration

 

 

 

April 18, 2013

7:00 AM to 8:00 AM

 

Thursday Breakfast

 

 

 

April 18, 2013

8:00 AM to 8:45 AM

 

Keynote Address

Keynote speaker Judith Pascoe, M. F. Carpenter Professor, University of Iowa, and author of "My Last Index."

Judith Pascoe

 

 

April 18, 2013

9:00 AM to 10:30 AM

 

Plenary Session on Indexing in the Age of eBooks

 

Joshua Tallent 

 

 

April 18, 2013

11:00 AM to 12:30 PM

 

Seminar 1: Taxonomy Programs for the Short on Time

Level: Intermediate
What do you do when you've been asked to create a taxonomy program in a corporate setting? This session explores the important things you need to know to get a program up and running quickly and efficiently.

Fred Leise 

 

 

April 18, 2013

11:00 AM to 12:30 PM

 

Seminar 2: Indexing Historical Documents

Level: Intermediate
A good index mediates between the languages of the author and the reader, providing a common ground on which different terms for the same concept can be coordinated and relevant relationships are revealed. But an index to a historical document must also mediate across time and space, countries and cultures, uniting author, translator, editor, and reader, all of whom may come from separate centuries. In this session we will look at the challenges of indexing materials written between the classical period and the early twentieth century, balancing the need to remain true to the usage of the original text with the importance of serving modern readers.

Kate Mertes 

 

 

April 18, 2013

11:00 AM to 12:30 PM

 

Seminar 3: Indexing for Apps

Level: Intermediate
Pilar Wyman will discuss the evolution of indexes for Apps, which are electronic, mobile, or digital editions of books for smartphones and ereaders. She will share her experience indexing for Apps, and she will demonstrate how she updates the index for the mobile edition of a popular medical reference title. Discussion will also include, as time allows, how such indexing is evolving and future directions. NB: This session includes updates from a presentation on the same topic to the July 2012 Society of Indexers (SI) conference, as published in the Oct-Dec 2012 issue of Key Words.

Pilar Wyman 
Corey Pressman 

 

 

April 18, 2013

12:30 PM to 1:45 PM

 

Lunch and Wilson Award Presentation

Presentation of Wilson Award.

 

 

April 18, 2013

2:00 PM to 3:30 PM

 

Seminar 4: Coordinating Style Sheets with Your Clients

Level: Intermediate
This interactive panel discussion focuses on how indexers coordinate with clients on various matters involving style sheets. Scenarios include helping clients include what they want in an index, developing index style guides, and handling complex issues with diplomacy to turn potential snarls into advantages. The panel includes indexers with a wide variety of backgrounds and approaches on this subject.

Terry Casey 
Stephen Ingle 
Paul Sweum 
Carolyn Weaver 
Pilar Wyman 

 

 

April 18, 2013

2:00 PM to 3:30 PM

 

Seminar 5: The Art and Craft of Legal Indexing

Level: Advanced
This panel will cover 3 areas of legal indexing: Legal themes in scholarly text; How to handle court cases and laws in non-legal text; and How to Think Like a Lawyer (But Do You Really Need To)

John Barkwell 

 

 

April 18, 2013

2:00 PM to 3:30 PM

 

Seminar 6: A Comparison of Major Textbooks on Indexing Methods

Level: Basic
The major books on basic indexing methods and techniques as well as books for more experienced indexers will be compared and contrasted. They include the Cleveland's Introduction to Indexing and Abstracting, Fetters' Handbook of Indexing Techniques, Mulvany's Indexing Books, Stauber's Facing the Text, Smith and Kells' Inside Indexing: The Decision-Making Process, and Wellisch's Indexing from A to Z. In addition, there will be a brief review of other useful specialty books published by the American Society for Indexing.

Linda Fetters 

 

 

April 18, 2013

3:45 PM to 5:00 PM

 

Seminar 7: Indexing the Invisible

Level: Advanced
How do you create a bridge between traditional indexing and information architecture? Earlier this year, Potomac Indexing had the opportunity to do just that. Imagine indexing the topical aboutness of thousands of nearly-contentless quotations to create a controlled vocabulary to be used with search in the development of a new smart phone/tablet app. Kay will describe the management challenges and will talk about the indexing challenge; Seth will wrap up with a description of the taxonomy developed.

Kay Schlembach 
Stephanie Reymann 

 

 

April 18, 2013

3:45 PM to 5:00 PM

 

Seminar 8: Crafting Your Indexer Locator Listing for Maximum Effect

Level: Basic
Not getting enough work from your Locator listing? Interested in having a listing but not sure what to include? Come to this hands-on workshop where you will hear from indexers with successful listings, see examples that work, and have the opportunity to create/update your own listing with assistance and advice from other indexers.

Connie Binder 

 

 

April 18, 2013

3:45 PM to 5:00 PM

 

Seminar 9: Taxonomy Pitfalls and Problem Solving: a Case Study in Applying...

Level: Basic

Taxonomy Pitfalls and Problem Solving: a Case Study in Applying Taxonomies to New Content, with Things To Try When That Goes Awry. In 2011 education and reference publisher Cengage Learning began applying its existing course-syllabus-based taxonomies to new content and products. In doing so the metadata team encountered several structural issues with their legacy taxonomies that made it difficult to implement this new indexing workflow in production systems and products. Members of Cengage Learnings Metadata Standards and Services team take you through how they identified problems with their existing taxonomies, how they analyzed the problems and opportunities, and how they ultimately merged the old taxonomies into improved discipline-based taxonomies.

John Magee 
John Joyner 
Maureen McClarnon 

 

 

April 18, 2013

5:15 PM to 6:00 PM

 

SIG Meetings

Meet with your fellow SIG members. Individual SIG meeting times and room locations will be posted at the conference.

 

 

April 18, 2013

6:00 PM to 7:00 PM

 

Thursday Happy Hour

Included for those who have registered for the full conference. Workshop attendees or one-day registrants may purchase tickets for the reception. Please see the registration form to purchase tickets.

 

 

April 18, 2013

7:00 PM to 9:00 PM

 

Dinner with Someone New: Iron Cactus

 

Meet New People! Great Networking Opportunity!

ASI has made dinner reservations at several local area restaurants for various times and tastes.To keep the groups manageable, and so you have a chance to meet everyone each restaurant reservation is for up to 12 people only. We have tried to arrange for tables of 12 but often this is not possible and will consist of multiple tables all in proximity of each other. Arrangements have also been made for separate dinner checks. Just sign up through the ASI website. As reservations fill, ASI will add more locations and times.

Iron Cactus
200 Riverwalk, Ste. 100 (.2 miles from hotel, 4 minute walk)
Blends integral Mexican attributes with a progressive technique of cooking to create unique and flavorful dishes.
Entree Price Range: $12 to $20

 

 

April 18, 2013

7:00 PM to 9:00 PM

 

Dinner with Someone New: Las Ramblas

Las Ramblas
306 W. Market St. (Inside Hotel Contessa)
Hotel Contessa Restaurant offers the ambience and flavor of Spanish-Mediterranean Cuisine in a quiet stretch of the Riverwalk. Featuring our Signature Dish: Paella Valenciana
Entree Price Range: $17 to $32

 

 

April 18, 2013

7:00 PM to 9:00 PM

 

Dinner with Someone New: Paesano's

Paesano's
111 W. Crockett St. (.2 miles from hotel, 4 minute walk)
Traditional Italian Cuisine in a casual setting. The house specialty is "Shrimp Paesano," shrimp sauteed in a lemon, garlic, and butter sauce.
Entree Price Range: $12 to $34

 

 

April 18, 2013

7:30 PM to 9:00 PM

 

Dinner with Someone New: Acenar

Acenar
146 E. Houston St. (.3 miles from hotel, 7 minute walk)
Patrons will enjoy modern Tex-Mex dishes along with tantalizing tastes inspired by the history and heritage of Mexico and Texas
Entree Price Range: $11 to $28

 

Date/Time Events for Friday, April 19, 2013
 

April 19, 2013

7:30 AM to 8:45 AM

 

Friday Breakfast and Business Meeting

The bylaws require that ASI hold an annual business meeting, at which reports of the Board of Directors, auditor, and treasurer are made, the election results are announced, and the floor open for the general business of ASI. This year the business meeting will be during Friday's breakfast.

 

 

April 19, 2013

7:30 AM to 3:00 PM

 

Registration

 

 

 

April 19, 2013

9:00 AM to 10:30 AM

 

Plenary Session: DTTF Update

The Digital Trends Task Force will report on EPUB3 indexes, getting ASI's ITI books into ebook format, Adobe updates, and other areas of progress in establishing indexing as a must have in all digital formats.

Pilar Wyman 
Charlee Trantino 
David Ream 
Stephen Ingle 
Ina Gravitz 
Jan Wright 
Corey Pressman 

 

 

April 19, 2013

11:00 AM to 12:30 PM

 

Seminar 10: Indexing quilt patterns

Level: Basic
An index of quilt patterns is usually just an index of the pattern names. This presentation will describe a method of categorizing patterns based on how the basic block has been designed. This method is not only useful for indexing quilts but it forces you to look at patterns in a different way and has greater application.

Mary Russell 

 

 

April 19, 2013

11:00 AM to 12:30 PM

 

Seminar 11: Challenges in merging multiple third-party stand-alone vocabularies

Level: Intermediate

Overview of the processes EBSCO Publishing (EP) employed in the integration of 11 individually maintained H.W. Wilson vocabularies into EP's one fully integrated vocabulary. Examines the automated processes and human quality control checks utilized from initial data load to product. Explores challenges in mapping disparate topical vocabularies and entities within controlled product-based lists. Identifies technological challenges encountered during these processes.

Terry Berube 
Beverly Pajer 

 

 

April 19, 2013

11:00 AM to 12:30 PM

 

Seminar 12: Technology and the Indexing Process

Level: Intermediate
The technology we use affects the way we index. From perforated-strips of index cards to embedding, Kate talks about how technology has affected the intellectual process of indexing.

Kate Mertes 

 

 

April 19, 2013

12:30 PM to 1:45 PM

 

Lunch & Hines Award Presentation

Lunch, Hines Award ceremony and International Updates from Representatives of the International Indexing Societies

 

 

April 19, 2013

2:00 PM to 3:30 PM

 

Seminar 13: TExtract software

Level: Intermediate
This talk will present the semi-automatic indexing procedure implemented in TExtract10. This new release of TExtract is fully Unicode enabled. A few special features will behighlighted, such as embedded indexing of Word XML documents and the automaticupdating of an index using a revised document.

Harry Bego 

 

 

April 19, 2013

2:00 PM to 3:30 PM

 

Seminar 14: EJIW Index (Wheatley Medal 2011): New Publishing Technologies...

Level: Intermediate

The index to the Encyclopedia of Jews in the Islamic World (Brill) won SI's Wheatley Medal in 2011. It was produced within a CMS (content management system) by three indexers from the Netherlands working as a team. The technology that was used, which will be described, turned out to be well suited to team indexing. Perhaps indexing is not such a lonely profession after all.

Caroline Diepeveen 

 

 

April 19, 2013

2:00 PM to 3:30 PM

 

Seminar 15: Image Tagging Strategies for Business

Level: Advanced
Indexing image content is but a small component of using images in business. In this presentation, participants will be introduced to digital asset management (DAM): strategizing the distribution, reuse, integration, and delivery of electronic content such as artwork, audio, video, and text. Learn how controlled vocabularies and index governance are best practice for DAM using some real-life examples and challenges.

Jan Wright 

 

 

April 19, 2013

4:00 PM to 6:00 PM

 

The San Antonio Botanical Garden Tour

The San Antonio Botanical Garden Tour

 

 

April 19, 2013

4:30 PM to 5:30 PM

 

Alamo Battlefield Tour

Alamo Battlefiled Tour

 

 

April 19, 2013

7:00 PM to 11:00 PM

 

League of Evil Indexers Pub Crawl River Walk Extravaganza

League of Evil Indexers Pub Craw River Walk Extravaganza (L.E.I.P.C.R.W.E)

 

Date/Time Events for Saturday, April 20, 2013
 

April 20, 2013

7:00 AM to 1:00 PM

 

Registration

 

 

 

April 20, 2013

7:15 AM to 8:45 AM

 

Saturday Breakfast (Workshop Attendees Only)

Workshop Attendees Only.

 

 

April 20, 2013

9:00 AM to 12:00 PM

 

WS01: Successful Subheadings

Level: Basic
This participatory workshop will explore ways to improve the wording of subheadings for clarity and conciseness. We will focus on theoretical material and group exercises; as well, attendees are encouraged to bring their own problematic subheadings to the workshop for public review and discussion.

Fred Leise 

 

 

April 20, 2013

9:00 AM to 12:00 PM

 

WS02: The Art and Craft of Using PDFs in the Indexing Process

Level: Intermediate
Increase your indexing accuracy and productivity, reduce frustrations, and learn some seemingly magical tips and techniques. We'll cover Find, Search, setting preferences, numbering pages, navigating to pages, keyboard shortcuts, efficiently getting terms from PDFs into indexing software, splitting double-page spreads into single-page spreads, dealing with second editions and revised pages, combining separate files into one, separating one file into chapters, and signing PDF forms and contracts.

Connie Binder 

 

 

April 20, 2013

9:00 AM to 12:00 PM

 

WS03: Your 21st Century Marketing Strategy: Preparing to Not Only Break the...

Level: Basic
Your 21st Century Marketing Strategy: Preparing to Not Only Break the Ice, but Melt It! Paul Sweum of Top Hat Word & Index hosts an informative workshop about developing a complete marketing strategy, initiating it, and moving beyond the emails and phone calls to build client relationships. All the tips, tricks, and components necessary for a marketing strategy are discussed; branding, marketing materials, online presence, and less apparent marketing avenues that reveal results. He will share his experiences on initiating relationships by breaking the ice, and engaging potential clients to melt the ice and manufacture win-win outcomes. This session, chock-full of information, expands on a popular workshop from the 2012 ASI conference in San Diego!

Paul Sweum 

 

 

April 20, 2013

9:00 AM to 4:30 PM

 

WS07: Practical Introduction to Indexing

Level: Basic
Pragmatic and straightforward, Kay offers comprehensive, energetic, face-to-face exposure to fundamental book indexing techniques and thinking skills. Novice indexers, career changers, information workers, editors, and writers will benefit from this fast-paced workshop. Although indexing theory informs the material, Kay concentrates on the basic indexing process, accompanied by numerous examples and opportunities for self-evaluation, plus instructor feedback and group participation. Live teaching, diverse peer interaction, and instant feedback serve to complement isolated independent learning. Key concepts include term selection, entries, cross-references, formatting, and simple editing. Learners will be able to create a full index by the end of this full-day workshop.

Kay Schlembach 

 

 

April 20, 2013

9:00 AM to 4:30 PM

 

WS08: Taxonomy Essentials: Start Here!

Level: Basic
A taxonomy is a controlled vocabulary used to categorize and retrieve documents, products, and images. It is a key part of information architecture, the organizational scheme underlying websites, linking related items and connecting search queries to relevant content. In this workshop we will explore taxonomy concepts; term selection, formatting, and arrangement; conceptual interrelationships; term record components; and source materials. Hands-on exercises will demonstrate aspects of taxonomy construction and reinforce concepts. Well talk about taxonomy construction standards and serving the unique needs of a project and client. We will also look briefly at taxonomy management software.

Alice Redmond-Neal 

 

 

April 20, 2013

1:30 PM to 4:30 PM

 

WS04: Intro to XML Indexing in DocBook - CANCELLED

Level: Basic
Hands-on experience doing XML indexing in DocBook, using Oxygen XML editor. Participants will need to bring their own laptop, and will need to download and install a test version of Oxygen (provided) prior to the workshop. Participants need not be conversant with XML, but a basic familiarity with HTML or other markup will be helpful.

 

 

April 20, 2013

1:30 PM to 4:30 PM

 

WS05: Patterns in CINDEX

Level: Intermediate
The use of pattern searches and replacements are an invaluable technique in the construction and editing of an index. This intensive workshop will cover the language of patterns, how to form and implement them, and common scenarios where they are most usefully employed.Working individually and in small groups we will extensively practice the writing and running of patterns on sample indexes, which will be provided prior to the conference. Suitable for users of both Windows and Mac platforms.

Frances Lennie 

 

 

April 20, 2013

1:30 PM to 4:30 PM

 

WS06: Approaches to Embedding:Indexing for Cambridge University Press

Level: Advanced
A hands-on demonstration of the two CUP methods of indexing, which lead to an embedded product but allow indexers to use their index-dedicated software

Kate Mertes 
Diana Witt