Chapter Meetings and Contacts

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(Official chapter names are in CAPS.)

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Contact: Jim Fuhr at


Core Region: Illinois, Iowa, Michigan, Wisconsin


Chicago-Great Lakes Chapter

Winter 2019 Workshop
Friday, February 22 and Saturday, February 23, 2019
Downtown Chicago

Friday 2/22/19

  • Genealogy Research: Background, Research Materials, and How It Relates to Indexing Projects (this is follow-up from the Fall 2018 Workshop).
  • A complete tour of the Newberry Library's research facility, and time between presentations to wander the library and its current exhibits.*
  • Resources for untapped markets in genealogy indexing will be discussed at an open table session.

Saturday 2/23/19

  • Building, Marketing & Maintaining Your Business
  • Art Indexing, plus Editing and Proofreading
  • Digital Indexing (follow-up from the Fall 2018 Workshop)

Meeting Location:
Newberry Library* - 60 W. Walton Street, Chicago IL 60610
(easily accessible by public transportation; parking is also available)

Conrad Hotel Chicago - 101 E. Erie Street (Erie and Michigan Avenue)
We have secured an exceptional nightly rate of $135 single OR double occupancy at this four-star property. Attendees staying at the hotel will have transportation to the meeting location (under 1 mile).

Registration Deadline is February 4th, but space is limited so please submit your registration soon.

ASI Members
EARLY BIRD – by January 31st
One Day – Friday only $55
One Day – Saturday only $55
Two Days -Friday and Saturday $95

After January 31st
One Day – Friday only $70
One Day – Saturday only $70
Two Days - Friday and Saturday $125

ASI Non-Members
EARLY BIRD – by January 31st
One Day – Friday only $65
One Day – Saturday only $65
Two Days - Friday and Saturday $105

After January 31st
One Day – Friday only $80
One Day – Saturday only $80
Two Days - Friday and Saturday $130

Please visit our web page for more details and registration information. As always, let us know if there is anything we may do to be of assistance.

*Free and open to the public since 1887, the Newberry Library is an independent research library whose world-famous collection is available to scholars, genealogists, and lifelong learners alike. These unique primary sources are part of a vast collection of more than 1.6 million books, 5 million manuscript pages, and 600,000 maps that the Newberry continually preserves, augments, and makes accessible in a variety of ways. Beyond our reading rooms, the Newberry provides learning opportunities for the intellectually curious through free exhibitions and public programs that include lectures, panel discussions, and theatrical and dance performances.


Contact: Theresa Duran at
Core Region: Northern California, Nevada

Golden Gate Chapter
Indexers' Lunch
Saturday, March 21, 2020
12:00 p.m. to 2:30 p.m.
1600 Addison Street, Berkeley, CA


Please join us for an informal gathering of indexers on March 21 in a private meeting room near downtown Berkeley. We'll have lunch from a local pizzeria and chat for a few hours. Whether you're new to the field or a veteran, an ASI member or not, this is your chance to socialize with your peers, pose questions to experienced indexers, and share what you've been working on lately. We'll also discuss the chapter's plan to do public public outreach at the upcoming Bay Area Book Festival (May 2-3, Berkeley) and California's new gig worker law, AB5.

$5.00 for ASI members, $10 for nonmembers. Fee includes lunch (pizza, side dishes, beverages, and dessert). Checks (payable to American Society for Indexing) or cash can be paid at the door, but you must pre-register by contacting Theresa Duran at by 5:00 p.m. on March 19, 2020.

1600 Addison Street, in the commons room of the University Terrace condo complex (courtesy of Susan Storch).

The entrance to the complex is on the east side of California Street between Addison and Allston. The pillars to either side of the entrance say "St. Joseph's Academy." Across from the green, or common grassy area, is a large building that used to be a Catholic school. The commons room is in the basement of that building. Park on the street wherever you can. PLEASE NOTE: The parking area on Jefferson between Addison and Allston is off-limits to nonresidents.


Contact: Meridith Murray at
Core Region: Indiana, Ohio, Michigan, Kentucky, Tennessee


Heartland Chapter
Spring 2019 Meeting
with Indexer and Author Larry Sweazy
May 18, 2019
11:00 a.m. to 3:00 p.m.

Location: Old Richmond Inn
138 S. 5th Street
Richmond, IN

Many of us know Larry Sweazy already. If you don’t, check out his website! (

Larry will be sharing his thoughts and experiences based on his years of experience as an indexer and author, with a particular focus on time management. Larry was one of the original Heartlanders! There will be time to catch up with old friends and meet new ones. We will also take advantage of this opportunity to brainstorm about future Heartland collaborations.

Also, if you have not done so yet, READ Larry’s “See Also….” Indexer mysteries! (See the latest Key Words for my review of the last two.) Read his other stuff too. It’s good.

The Heartland Chapter meeting is open to all ASI members and non-members who are interested in indexing. Registration is $20 for members or $25 for non-members (does not include cost of lunch).

Please also RSVP ASAP by e-mail to Meridith Murray at so that we can prepare materials for you.

FAQs and Contact Us:
If you have any questions, you may contact Meridith Murray, ASI Heartland Chapter Co-president.
812-701-6320 (cell phone/text)
We hope you will join us for this timely and informative program!
Safe travels, and happy indexing.


Contact: Connie Binder at
Core Region: District of Columbia, Maryland, Virginia, West Virginia, Delaware, Pennsylvania


MSA Chapter Full-Day Workshop on Indexing Names
January 19, 2019

Hilton Garden Inn
1620 Prince Street, Old Town
Alexandria, VA

Enid L. Zafran, one of our long-time members and a well-known indexer, will give a full-day workshop on the topic of Indexing Names.  No matter what field of indexing you specialize in, no matter how long you have been an indexer, names always present a challenge.

Enid will consider names indexing from three aspects:

  • the strategies to make them into index entries,
  • determining when a name is “indexable,”
  • the correct formatting and sorting of names of various types.

There will be hands-on exercises during the day (no laptop or software required).

There will be a short business meeting for the chapter.

This workshop was given for the first time in Chicago in October 2018, and participants commented:  “Enid covered so many different naming principles that challenged us and illuminated our knowledge. Everyone who attended was enthralled with the presentation from this veteran indexer.”

Registration is open until 1/11/19.

In order to be assured of a spot at this meeting, timely registration is needed. You will receive confirmation of your registration.

Fees: ASI members: $89.00; non-ASI members: $120.00
(includes light breakfast, lunch, and afternoon break)

Please make checks payable to ASI and mail along with the completed registration form found below to:

Connie Binder, 332 Compton Ave., Laurel, MD  20707-4345

Questions? Contact Enid Zafran,

ASI or other indexing society member 2017? Please check one: _____ Yes _____ No
Address: ______________________________________________________
Email: __________________________________________
Cell Phone: _______________________
Will attend dinner: Yes ____ No _____



Contact: Michelle Guiliano at
Core Region: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont


New England Chapter (NEASI) Fall Meeting

Saturday, December 7, 2019
10:00 am - 3:30 pm

The Richard W. Black Community Center
48 Lebanon Street
Hanover, New Hampshire 03755

$10 members/$20 non-members
(lunch included)

Program summary

10:00-10:30   Registration and Coffee
10:30-10:45    Welcome and Introductions
10:45-12:00    Using Tablet Computers for Indexing

Marking up proofs for indexing is a mainstay practice for many indexers, yet many of us prefer greener work habits and enjoy the portability of our work. Enter the tablet! With special electronic "pens" indexers can mark-up proofs right on screen and even use their tablets as a second monitor while inputting index terms. Tablets can also be used for other business practices such as signing contracts. Michelle Guiliano and Joan Shapiro will demonstrate how they use iPads for indexing in conjunction with Windows-based computers. (A version of this workshop was presented at ASI’s “Bloom in the Desert,” Scottsdale, Arizona, April 27, 2019.) We’ll even do a live demonstration of marking up an excerpt from The Invention of the Sewing Machine (see below).

12:00-1:00   Lunch
1:00-1:30      Business Meeting;  preview of “Indexing Crossroads,” 2020 national conference
1:30-2:45      Indexing Exercise and Review:

Peer reviews are helpful way to see the work of other indexers and discuss the challenges of indexing. This indexing exercise goes beyond the typical peer review process by having all attendees prepare a short index prior to the meeting. We will all be indexing two chapters from the book The Invention of the Sewing Machine by Grace Rogers Cooper and at the meeting we will discuss the similarities and differences among our indexes. Upon registration, a pdf of the entire book will be sent to the participant so register early! You will not be required to share your index with other chapter members but to fully participate in the discussion you should have completed the index ahead of time.

2:45-3:30    Wrap-up and networking opportunity

REGISTER HERE for the conference.

Parking: There is parking onsite and overflow parking on the street.

Note: The Hanover Garden Club will be holding their annual Holiday Sale from 9 a.m. to noon in the same building. They will be selling fun things like scarves, plants, and food as a fundraiser for their activities.


Contact: ASI office


Contact: Judy Staigmiller at
Core Region: Alaska, Idaho, Montana, Oregon, Washington



Pacific Northwest Chapter/ASI

Fall 2019 Meeting
 September 13-14, 2019

Friday, September 13, 3:30-5:30
Q&A for new and newish indexers
Scott Smiley’s home, Vancouver, WA

Saturday, September 14, 8:30-5:30
SpringHill Marriott, Vancouver, WA

Download the complete Registration Packet from

Friday afternoon, September 13, 3:30-5:30

New and newish indexers or people curious about the possibility are invited to gather at Scott Smiley’s house, where he will host a roundtable question-and-answer time. Carpooling will be available from the SpringHill Marriott for the short drive to Scott’s house.

Saturday, September 14, 8:30-5:30

Come for great opportunities to network and for an informative, productive, and enjoyable program that includes:

  • Technical Indexes With a Structured Approach
    Angela Howard will share about technical indexes and her adaptation of the Brilliantly Structured Indexes process developed by Fred Leise.
  • Embedding Index Tags in XML Files
    Angela Howard will present an introduction and demonstration of this process.
  • Client Relationships
    A panel which includes Scott Smiley, Carolyn Weaver, and Madge Walls will explore approaches to communicating with clients, with special attention on style specifications, contracts, and how to handle difficult situations.
  • Bidding and Rates
    A panel which includes Scott Smiley, Madge Walls, and Maria Sosnowski will address principles of bidding on jobs. They will discuss factors that affect the bid, how to find a rate that is competitive without being too low, when to raise rates and how to handle special requests. A sample bidding opportunity will give hands-on practice.
  • Indexing Comparison
    A small and large group activity that involves one book, two indexes for the book, and activities that lead participants in a comparison and contrast of the two indexes. We’ll focus on audience, usability, and access, as well as how the indexes handle subheadings, the metatopic, and gathering scattered topics.



Contact: Barbara Niederhoff at
Core Region: Colorado, Wyoming, Utah

Contact: Diana Witt at or Sandi Schroeder at
Core Region: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee


Contact: Jen Weers at or Jan Wann at
Core Region: Minnesota, Wisconsin, North Dakota, South Dakota, Iowa


Contact: Lisa DeBoer at



Western New York Chapter Spring Meeting
Saturday, May 11, 2019 10 am to 3 pm

50 Charlotte Street (Charlotte Square in East End)

Rochester, NY 14607

Business Strategies for Indexers 

Presenter: Sergey Lobachev, Indexer

Description: Running an indexing business is a challenging task. The path to success depends on various factors, including effective marketing, strong customer relations, and sound project management. All those factors, however, should align with a unique business strategy. Sergey Lobachev will discuss the main components of business strategy development and explain why strategic thinking is important for the overall success of your business.

Bio: Sergey Lobachev launched his indexing business in 2014. His specialty is back-of-the-book indexes for academic literature in humanities and social sciences. He lives in London, Ontario, Canada.


10 a.m. – 10:15 a.m. Welcome and introductions. Coffee and light refreshments will be available.

10:15 a.m. – 12:30 p.m. Presentation: Business strategies for indexers. 

12:30 – 1:30 p.m. Lunch (included with registration)

1:30 – 2:30 p.m. Business strategies presentation, continued.

2:30 – 3:00 p.m. Open forum on indexing questions and networking with indexing colleagues.

The meeting venue is also within walking distance (less than mile) from the Eastman Museum (, photography and film collections housed in the estate of George Eastman, founder of Kodak and the Rochester Museum and Science Center ( which has a fine collection of Native American artifacts, environmental exhibits, and more. The Strong National Museum of Play ( is also nearby, with collections of historic and modern toys and games (including a retro video arcade with games you can play) and a butterfly garden. 

Nearby hotels (less than 5-minute walking distance) to Charlotte Square are The Inn on Broadway and East Ave Inn and Suites.

Registration: ASI members $30, nonmembers $45. Lunch and refreshments are included. Please inform us of any dietary restrictions. Details regarding access to the ground-floor Community Room (wheelchair-accessible) and parking options will be provided to registrants.

Please send checks (payable to American Society for Indexing) to Lisa DeBoer, 2250 N. Triphammer Rd. Apt. D7, Ithaca, NY, 14850

Questions? Please write to Lisa DeBoer  at