Chapter Meetings and Contacts

For more information, click on a CHAPTER or Group name

(Official chapter names are in CAPS.)

Contact the webmasters to add your chapter's events to this page.

 

CHICAGO-GREAT LAKES CHAPTER

Contact: Jim Fuhr or Denise Alberts at: chicagogreatlakes@asindexing.org

URL: http://www.chicagogreatlakesindexers.org

Core Region: Illinois, Iowa, Michigan, Wisconsin

Chicago-Great Lakes Chapter

Fall Workshop
Friday, October 26 and Saturday, October 27, 2018
Hilton Garden Inn—Des Plaines, Illinois

Friday, October 26: Indexing Names with Enid Zafran
Who does not index names? Every index is loaded with names--and there are questions galore that come up about when to pick them up, the ordering of them, the sublevels for them, etc. Get a MINI-COURSE in names from Enid L. Zafran. A totally new workshop created just for the Chicago-Great Lakes Chapter!

Saturday, October 27: Four Sessions

Featured Speaker
We are honored to have Mr. Matt Rutherford, Curator of Genealogy and Local History at Chicago's revered Newberry Library, as he discusses the ins-and-outs of good (and bad) genealogical indexes gleaned from his fifteen years' experience helping researchers navigate local and family research materials.

Terry Casey: "How to be the interface between Publishers and Digital Indexing Techniques." Terry will discuss how to communicate with publishers and others about including indexes for digital publications. Why should you bring this up with them? She will discuss what questions to ask when getting started with a publisher, and a very good workflow on possible ways to deliver embedded indexes for different files and software.

Jim Fuhr: "CUP/XML WordEmbed: One of the Best-Kept Secrets in Indexing." Jim will offer a demonstration and will discuss the features, advantages, and some of issues surrounding this program, one of whose attributes is the ease of its use compared with other embedded indexing systems.

Fred Leise: "Brilliantly Structured Indexes Redux: Another Look at Index Structure." This workshop expands on the concepts developed in the ASI online learning course presented in the fall of 2016. Those three sessions focused on a method for creating an index structure using a top-down and bottom-up process.

We will be convening at our "usual" location--the Hilton Garden Inn in Des Plaines, Illinois. It is conveniently located near O'Hare Airport with a complimentary shuttle, and near I-294 expressway. For details (including hotel accommodation information) and registration information, please visit our chapter website here: http://www.chicagogreatlakesindexers.org

 

GOLDEN GATE CHAPTER
Contact: Theresa Duran at goldengate.asi@gmail.com
URL:
Core Region: Northern California, Nevada

***THIS NOTICE IS FOR A RECENT PAST EVENT***

Golden Gate Chapter
Meeting and Lunch
Sunday, June 17, 2018
11:00 a.m. to 2:30 p.m.
1600 Addison Street, Berkeley, CA

 

Have you struggled to communicate the process of indexing to authors? Have you ever come to the end of negotiations to find that you forgot to mention a crucial piece? What happens when the proofs are late–really, really late? When you send an index back for review, how can you word the email to build trust with the author? Are you worried you have said too much, not enough, over-complicated the instructions? What happens if you don't want to make the changes they request?

Clear author/publisher/indexer communications are essential to getting contracts and to keeping that hard-won spot on the publisher's list. Over the course of your career, you have likely had some successes and made some mistakes, dodged some bullets and cut some losses. Let's have a discussion around how we indexers manage these challenges. You are invited to a peer review of sorts, focused on professional communications. Bring your standard verbiage for initial bid requests, index submission cover letters, etc.,  to share with the group. We'll compare our samples and get some positive reinforcement and new ideas for improving client relations.

At some point, we'll break for a lunch of Mediterranean take-out, beverages, and dessert.

The meeting will also include a brainstorming session on possible public outreach events that we could stage in the future. A recent thread on the Indexers' Discussion Group and an article in the April issue of the See Also newsletter both highlighted various ways to publicize indexing and educate authors, editors, and publishers on best practices. Let's take advantage of the thriving Bay Area book scene and promote the advantages of hiring a professional indexer.

COST AND REGISTRATION
$10.00 for ASI members and $15.00 for nonmembers. Fee includes lunch. Checks (payable to American Society for Indexing) or cash can be paid at the door, but you must pre-register by contacting Theresa Duran at goldengate.asi@gmail.com by 5:00 p.m. on Friday, June 15.

LOCATION AND DIRECTIONS
1600 Addison Street, in the commons room of the University Terrace condo complex (courtesy of Susan Storch).

The entrance to the complex is on the east side of California Street between Addison and Allston. The pillars to either side of the entrance say "St. Joseph's Academy." Across from the green, or common grassy area, is a large building that used to be a Catholic school. The commons room is in the basement of that building. Park on the street wherever you can. PLEASE NOTE: The parking area on Jefferson between Addison and Allston is off-limits to nonresidents.

 

HEARTLAND CHAPTER
Contact: Meridith Murray, mlmindexing@gmail.com
URL: http://www.heartlandindexers.org/
Core Region: Indiana, Ohio, Michigan, Kentucky, Tennessee

 

MID- AND SOUTH-ATLANTIC CHAPTER
Contact: Connie Binder (Chair), connie@conniebinder.com
URL: http://www.msasindexing.org/
Core Region: District of Columbia, Maryland, Virginia, West Virginia, Delaware, Pennsylvania

***THIS NOTICE IS FOR A RECENT PAST EVENT***

MSA Chapter Meeting
March 25, 2017

1 to 5 pm followed by dinner
Hilton Garden Inn, Old Town Alexandria, VA
Index Editing

We are planning to devote an afternoon to discuss editing techniques for indexes. Each attendee is asked to think about how they edit and what "tricks" they have developed to save time and improve the final index. We will all share our expertise!

Our guest speaker, Carol Roberts (a long-time indexer from Milwaukee), edits a scholarly index in 30 minutes. Yes, you read that right, 30 minutes! She will share with us how this is possible in a step-by-step process she has developed that significantly cuts editing time. Her tips include:

  • when to do your editing (while keying in vs. at the end),
  • suggestions for flagging entries to be edited later, and
  • a line-by-line systematic final edit.

Although Carol will demonstrate her techniques using CINDEX, the concepts are not platform specific and are adaptable to any of the professional indexing programs. As time permits, Carol will also tell us about her marketing techniques and experiences using LinkedIn. For those who are not familiar with Carol's talks and articles on marketing, she has a lot of good advice and in the past year developed a successful campaign to use this social media platform to expand her client base.

There will be a short business meeting for the chapter.

Refreshments will be provided during the meeting. Following the meeting we will host a dinner for all attendees who sign up. The dinner location Vasos (on King Street) is walkable from the hotel, and the registration fee includes your choice of dinner entree, beverage (non-alcoholic), and dessert.

Registration is open until 2/18/16.

In order to be assured of a spot at this meeting, timely registration is needed. You will receive confirmation of your registration.

Fees: ASI members: $30.00; non-ASI members: $40.00
Please make checks payable to MSA-ASI and mail along with the completed registration form found below to:

Julie Cursi at 47 Hobbit Lane, Finleyville, PA, 15332.

Questions? Contact Enid Zafran, enid@indexingpartners.com


Name:_________________________________________________
ASI or other indexing society member 2017? Please check one: _____ Yes _____ No
Address: ______________________________________________________
Email: __________________________________________
Cell Phone: _______________________
Will attend dinner: Yes ____ No _____

 

NEW ENGLAND CHAPTER

Contact: Jennifer Spanier at jenspanier@icloud.com
URL: http://www.newenglandindexers.org
Core Region: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

***THIS NOTICE IS FOR A RECENT PAST EVENT***

New England ASI Chapter Spring Meeting
Indexes in Ebooks and Embedded Indexing

Thursday, April 5, 6:00 - 8:00 pm
Cengage Learning, 10 Channel Center, 3rd floor, Boston, MA

Evening rate parking is available in a lot on A Street for $8 or in the Necco Street garage for $10, or take the Red Line to Broadway. It's also not far to walk from South Station.
This event is free.

In an event co-organized by Bookbuilders of Boston, the New England Chapter of the American Society for Indexing (http://newenglandindexers.org), and the Digital Publications Indexing Special Interest Group of American Society for Indexing (https://digital-publications-indexing.org), and hosted by Bookbuilders member Cengage Learning (www.cengage.com), we will learn and discuss issues in incorporating the book index into digital publications.

We will have a featured presentation on Indexes for Digital Publications followed by brief presentations on the status of index production from two leading publishers: Mary Rabinowitz, Executive Director, Higher Education Production for textbooks at Cengage Learning and Teresa Elsey, Senior Managing Editor of the group that produces ebooks for the Trade division of Houghton Mifflin Harcourt. This will be followed by a Q&A, and hopefully some good discussion. There will also be networking time and food sufficient for a light supper (rice bowls from Grainmaker. Join us!

Register here for this event.

“Indexes for Digital Publications: "The Battle of the Books"
Presented by Stephen Ingle
In 1704 the Irish author Jonathan Swift satirically described a literal “battle of the books” in the King’s Library in London. Today we are witnessing several battles in the digital publishing sphere: between proponents and opponents of indexes, between freelance indexers and their customers who want more for less, and even between individual indexers about the best way to approach indexing for digital books. The good news is that we are starting to see some emerging solutions to these conflicts. This presentation will offer suggestions on how publishers can maximize customer value by utilizing the potential of digital indexes in the most cost-effective way.

Stephen Ingle is the president and CEO of WordCo Indexing Services, Inc. (www.wordco.com), founded in 1988 and located in Norwich, Connecticut. He has served on the national board of the American Society for Indexing (ASI). His interests include publishing workflows, especially as they pertain to digital publishing. He is presenting the Textbook & Academic Authors Association annual conference in Santa Fe in June.

NEW YORK CITY CHAPTER
Contact: ASI office

 

PACIFIC NORTHWEST CHAPTER
Contact: Scott Smiley, Chair, scottsmiley@earthlink.net
URL: http://www.pnwasi.org/
Core Region: Alaska, Idaho, Montana, Oregon, Washington

***THIS NOTICE IS FOR A RECENT PAST EVENT***

 

Pacific Northwest Chapter/ASI

Fall 2018 Meeting
 September 14-15, 2018

Springhill Marriott Suites
1421 SE Tech Center Drive, Vancouver, WA 98683

Friday September 14 – Social activity and Dinner
Saturday September 15 – Sessions and Dinner

Announcing the PNW chapter’s annual fall meeting! On Saturday, September 15, we will meet new indexers and greet veteran indexers for an informative, productive, and enjoyable program.

PROGRAM HIGHLIGHTS:

Indexing in digital environments
Pilar Wyman, recipient of the 2017 Hines Award and longtime advocate for the indexing profession at the local, national, and international levels, has also been a leader in moving indexing into the digital age. In her session, she will discuss  indexing for digital publications, giving an overview of the current state of the field and the software, skills, and training that indexers need to work in it. She will also give a glimpse into future possibilities and trends.  The session will continue with a panel featuring Jan Wright, 2009 Wilson Award for Excellence in Indexing recipient with decades of indexing experience in all formats, along with a few local indexers who are working in different digital environments.

Disaster planning for your business
Carolyn Weaver, 2015 Hines Award recipient and PNW/ASI founding member, will lead a discussion on preparing your business for the unexpected, whether technological, environmental, or health-related. Good business practices, up-to-date security systems, and redundant backup systems are logical defenses against technological and environmental disasters. Unpredictable health-related disasters can be even more devastating for a small business owner, so we'll also discuss systems for maintaining up-to-date instructions for a "trustee" (family member or colleague) who can act on your behalf in dealing with clients and other business matters if you are suddenly incapacitated.

The new tax law
Greg Bessert, local attorney, has represented tax and business clients through his Bessert Law Firm in Battle Ground, Washington since 1992.  He will be presenting on how changes in the 2017 tax law affect self-employed people such as us. After going over scenarios of tax situations at three different income levels, he’ll take questions and also address inquiries submitted ahead of time.

“Knotty Bits” group discussion
Since we didn’t solve all of our “knotty bits” last year, Judy Staigmiller will moderate the discussion as we once again put our heads together to come up with solutions for perplexing indexing problems. Participants will submit “knotty bits” both ahead of time and during the discussion, knowing that many minds working together are much better than one mind in isolation when it comes to generating possible solutions to aggravating conundrums.

Visit the Chapter website to download the Fall 2018 Registration packet.

For additional information, please email Program Chair Sam Arnold-Boyd at cascadeindexing@gmail.com.

 

 

ROCKY MOUNTAIN CHAPTER
Contact: Barbara Niederhoff, bniederhoff@gmail.com
URL: http://asirm.org
Core Region: Colorado, Wyoming, Utah

***THIS NOTICE IS FOR A RECENT PAST EVENT***

Rocky Mountain Chapter of ASI
Annual Meeting and Election
Saturday, May 6, 2017
The Living Room at Koelbel Library
5955 South Holly Street
Centennial, CO 80121

Program:
11:30 am: Setup and Greeting
12:00 pm: Chapter Annual Meeting and Election

 

SOUTHEAST CHAPTER
Contact: Diana Witt diana.witt@comcast.net or Sandi Schroeder sanindex@schroederindexing.com
Core Region: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee

 

UPPER MIDWEST CHAPTER (formerly TWIN CITIES CHAPTER)
Contact: Jen Weers jenweers@gmail.com or Jan Wann jlwann@hotmail.com
Core Region: Minnesota, Wisconsin, North Dakota, South Dakota, Iowa

 

WESTERN NEW YORK CHAPTER
Contact: Lisa DeBoer at wny@asindexing.org

***THIS NOTICE IS FOR A RECENT PAST EVENT***

Western New York Chapter Fall Meeting
September 8, 2018 10 am to 3 pm
Tompkins County Public Library (tcpl.org) Borg Warner East Room
Ithaca, NY

Agenda:
10 a.m. to 12:30 p.m. Pilar Wyman will present on embedded indexing: tips and techniques, software programs, and best practices. There will be demonstrations and plenty of time for questions. You are invited to bring your laptop for this interactive workshop.
12:30 to 1:30 p.m. Lunch (on your own)
1:30 to 3:00 p.m. Open forum on indexing questions, a short chapter business meeting, and of course, networking with indexing colleagues!

Light refreshments will be provided.

Registration: ASI members $15, nonmembers $25.

Please send checks (payable to American Society for Indexing) to Lisa DeBoer, PO Box 6856, Ithaca, NY 14851. Advance registration is preferred; registration at the door is also available.

Questions? Please write to Lisa DeBoer, WNY Chapter President, at wny@asindexing.org