Chapter Meetings and Contacts

For more information, click on a CHAPTER or Group name

(Official chapter names are in CAPS.)

Contact the webmasters to add your chapter's events to this page.



Contact: Jim Fuhr or Denise Alberts at


Core Region: Illinois, Iowa, Michigan, Wisconsin


Chicago-Great Lakes Chapter

Winter 2019 Workshop
Friday, February 22 and Saturday, February 23, 2019
Downtown Chicago

Friday 2/22/19

  • Genealogy Research: Background, Research Materials, and How It Relates to Indexing Projects (this is follow-up from the Fall 2018 Workshop).
  • A complete tour of the Newberry Library's research facility, and time between presentations to wander the library and its current exhibits.*
  • Resources for untapped markets in genealogy indexing will be discussed at an open table session.

Saturday 2/23/19

  • Building, Marketing & Maintaining Your Business
  • Art Indexing, plus Editing and Proofreading
  • Digital Indexing (follow-up from the Fall 2018 Workshop)

Meeting Location:
Newberry Library* - 60 W. Walton Street, Chicago IL 60610
(easily accessible by public transportation; parking is also available)

Conrad Hotel Chicago - 101 E. Erie Street (Erie and Michigan Avenue)
We have secured an exceptional nightly rate of $135 single OR double occupancy at this four-star property. Attendees staying at the hotel will have transportation to the meeting location (under 1 mile).

Registration Deadline is February 4th, but space is limited so please submit your registration soon.

ASI Members
EARLY BIRD – by January 31st
One Day – Friday only $55
One Day – Saturday only $55
Two Days -Friday and Saturday $95

After January 31st
One Day – Friday only $70
One Day – Saturday only $70
Two Days - Friday and Saturday $125

ASI Non-Members
EARLY BIRD – by January 31st
One Day – Friday only $65
One Day – Saturday only $65
Two Days - Friday and Saturday $105

After January 31st
One Day – Friday only $80
One Day – Saturday only $80
Two Days - Friday and Saturday $130

Please visit our web page for more details and registration information. As always, let us know if there is anything we may do to be of assistance.

*Free and open to the public since 1887, the Newberry Library is an independent research library whose world-famous collection is available to scholars, genealogists, and lifelong learners alike. These unique primary sources are part of a vast collection of more than 1.6 million books, 5 million manuscript pages, and 600,000 maps that the Newberry continually preserves, augments, and makes accessible in a variety of ways. Beyond our reading rooms, the Newberry provides learning opportunities for the intellectually curious through free exhibitions and public programs that include lectures, panel discussions, and theatrical and dance performances.


Contact: Theresa Duran at
Core Region: Northern California, Nevada


Golden Gate Chapter
Meeting and Lunch
Sunday, June 17, 2018
11:00 a.m. to 2:30 p.m.
1600 Addison Street, Berkeley, CA


Have you struggled to communicate the process of indexing to authors? Have you ever come to the end of negotiations to find that you forgot to mention a crucial piece? What happens when the proofs are late–really, really late? When you send an index back for review, how can you word the email to build trust with the author? Are you worried you have said too much, not enough, over-complicated the instructions? What happens if you don't want to make the changes they request?

Clear author/publisher/indexer communications are essential to getting contracts and to keeping that hard-won spot on the publisher's list. Over the course of your career, you have likely had some successes and made some mistakes, dodged some bullets and cut some losses. Let's have a discussion around how we indexers manage these challenges. You are invited to a peer review of sorts, focused on professional communications. Bring your standard verbiage for initial bid requests, index submission cover letters, etc.,  to share with the group. We'll compare our samples and get some positive reinforcement and new ideas for improving client relations.

At some point, we'll break for a lunch of Mediterranean take-out, beverages, and dessert.

The meeting will also include a brainstorming session on possible public outreach events that we could stage in the future. A recent thread on the Indexers' Discussion Group and an article in the April issue of the See Also newsletter both highlighted various ways to publicize indexing and educate authors, editors, and publishers on best practices. Let's take advantage of the thriving Bay Area book scene and promote the advantages of hiring a professional indexer.

$10.00 for ASI members and $15.00 for nonmembers. Fee includes lunch. Checks (payable to American Society for Indexing) or cash can be paid at the door, but you must pre-register by contacting Theresa Duran at by 5:00 p.m. on Friday, June 15.

1600 Addison Street, in the commons room of the University Terrace condo complex (courtesy of Susan Storch).

The entrance to the complex is on the east side of California Street between Addison and Allston. The pillars to either side of the entrance say "St. Joseph's Academy." Across from the green, or common grassy area, is a large building that used to be a Catholic school. The commons room is in the basement of that building. Park on the street wherever you can. PLEASE NOTE: The parking area on Jefferson between Addison and Allston is off-limits to nonresidents.


Contact: Meridith Murray at
Core Region: Indiana, Ohio, Michigan, Kentucky, Tennessee


Contact: Connie Binder at
Core Region: District of Columbia, Maryland, Virginia, West Virginia, Delaware, Pennsylvania


MSA Chapter Full-Day Workshop on Indexing Names
January 19, 2019

Hilton Garden Inn
1620 Prince Street, Old Town
Alexandria, VA

Enid L. Zafran, one of our long-time members and a well-known indexer, will give a full-day workshop on the topic of Indexing Names.  No matter what field of indexing you specialize in, no matter how long you have been an indexer, names always present a challenge.

Enid will consider names indexing from three aspects:

  • the strategies to make them into index entries,
  • determining when a name is “indexable,”
  • the correct formatting and sorting of names of various types.

There will be hands-on exercises during the day (no laptop or software required).

There will be a short business meeting for the chapter.

This workshop was given for the first time in Chicago in October 2018, and participants commented:  “Enid covered so many different naming principles that challenged us and illuminated our knowledge. Everyone who attended was enthralled with the presentation from this veteran indexer.”

Registration is open until 1/11/19.

In order to be assured of a spot at this meeting, timely registration is needed. You will receive confirmation of your registration.

Fees: ASI members: $89.00; non-ASI members: $120.00
(includes light breakfast, lunch, and afternoon break)

Please make checks payable to ASI and mail along with the completed registration form found below to:

Connie Binder, 332 Compton Ave., Laurel, MD  20707-4345

Questions? Contact Enid Zafran,

ASI or other indexing society member 2017? Please check one: _____ Yes _____ No
Address: ______________________________________________________
Email: __________________________________________
Cell Phone: _______________________
Will attend dinner: Yes ____ No _____



Contact: Michelle Guiliano at
Core Region: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont


New England ASI Chapter Spring Meeting
Indexes in Ebooks and Embedded Indexing
Thursday, April 5, 2018
6:00 - 8:00 pm
Cengage Learning, 10 Channel Center, 3rd floor, Boston, MA

Evening rate parking is available in a lot on A Street for $8 or in the Necco Street garage for $10, or take the Red Line to Broadway. It's also not far to walk from South Station.
This event is free.

In an event co-organized by Bookbuilders of Boston, the New England Chapter of the American Society for Indexing (, and the Digital Publications Indexing Special Interest Group of American Society for Indexing (, and hosted by Bookbuilders member Cengage Learning (, we will learn and discuss issues in incorporating the book index into digital publications.

We will have a featured presentation on Indexes for Digital Publications followed by brief presentations on the status of index production from two leading publishers: Mary Rabinowitz, Executive Director, Higher Education Production for textbooks at Cengage Learning and Teresa Elsey, Senior Managing Editor of the group that produces ebooks for the Trade division of Houghton Mifflin Harcourt. This will be followed by a Q&A, and hopefully some good discussion. There will also be networking time and food sufficient for a light supper (rice bowls from Grainmaker. Join us!

Register here for this event.

“Indexes for Digital Publications: "The Battle of the Books"
Presented by Stephen Ingle
In 1704 the Irish author Jonathan Swift satirically described a literal “battle of the books” in the King’s Library in London. Today we are witnessing several battles in the digital publishing sphere: between proponents and opponents of indexes, between freelance indexers and their customers who want more for less, and even between individual indexers about the best way to approach indexing for digital books. The good news is that we are starting to see some emerging solutions to these conflicts. This presentation will offer suggestions on how publishers can maximize customer value by utilizing the potential of digital indexes in the most cost-effective way.

Stephen Ingle is the president and CEO of WordCo Indexing Services, Inc. (, founded in 1988 and located in Norwich, Connecticut. He has served on the national board of the American Society for Indexing (ASI). His interests include publishing workflows, especially as they pertain to digital publishing. He is presenting the Textbook & Academic Authors Association annual conference in Santa Fe in June.

Contact: ASI office


Contact: Judy Staigmiller at
Core Region: Alaska, Idaho, Montana, Oregon, Washington



Pacific Northwest Chapter/ASI

Fall 2018 Meeting
 September 14-15, 2018

Springhill Marriott Suites
1421 SE Tech Center Drive, Vancouver, WA 98683

Friday September 14 – Social activity and Dinner
Saturday September 15 – Sessions and Dinner

Announcing the PNW chapter’s annual fall meeting! On Saturday, September 15, we will meet new indexers and greet veteran indexers for an informative, productive, and enjoyable program.


Indexing in digital environments
Pilar Wyman, recipient of the 2017 Hines Award and longtime advocate for the indexing profession at the local, national, and international levels, has also been a leader in moving indexing into the digital age. In her session, she will discuss  indexing for digital publications, giving an overview of the current state of the field and the software, skills, and training that indexers need to work in it. She will also give a glimpse into future possibilities and trends.  The session will continue with a panel featuring Jan Wright, 2009 Wilson Award for Excellence in Indexing recipient with decades of indexing experience in all formats, along with a few local indexers who are working in different digital environments.

Disaster planning for your business
Carolyn Weaver, 2015 Hines Award recipient and PNW/ASI founding member, will lead a discussion on preparing your business for the unexpected, whether technological, environmental, or health-related. Good business practices, up-to-date security systems, and redundant backup systems are logical defenses against technological and environmental disasters. Unpredictable health-related disasters can be even more devastating for a small business owner, so we'll also discuss systems for maintaining up-to-date instructions for a "trustee" (family member or colleague) who can act on your behalf in dealing with clients and other business matters if you are suddenly incapacitated.

The new tax law
Greg Bessert, local attorney, has represented tax and business clients through his Bessert Law Firm in Battle Ground, Washington since 1992.  He will be presenting on how changes in the 2017 tax law affect self-employed people such as us. After going over scenarios of tax situations at three different income levels, he’ll take questions and also address inquiries submitted ahead of time.

“Knotty Bits” group discussion
Since we didn’t solve all of our “knotty bits” last year, Judy Staigmiller will moderate the discussion as we once again put our heads together to come up with solutions for perplexing indexing problems. Participants will submit “knotty bits” both ahead of time and during the discussion, knowing that many minds working together are much better than one mind in isolation when it comes to generating possible solutions to aggravating conundrums.

Visit the Chapter website to download the Fall 2018 Registration packet.

For additional information, please email Program Chair Sam Arnold-Boyd at



Contact: Barbara Niederhoff at
Core Region: Colorado, Wyoming, Utah


Contact: Diana Witt at or Sandi Schroeder at
Core Region: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee


Contact: Jen Weers at or Jan Wann at
Core Region: Minnesota, Wisconsin, North Dakota, South Dakota, Iowa


Contact: Lisa DeBoer at


Western New York Chapter Fall Meeting
September 8, 2018 10 am to 3 pm
Tompkins County Public Library ( Borg Warner East Room
Ithaca, NY

10 a.m. to 12:30 p.m. Pilar Wyman will present on embedded indexing: tips and techniques, software programs, and best practices. There will be demonstrations and plenty of time for questions. You are invited to bring your laptop for this interactive workshop.
12:30 to 1:30 p.m. Lunch (on your own)
1:30 to 3:00 p.m. Open forum on indexing questions, a short chapter business meeting, and of course, networking with indexing colleagues!

Light refreshments will be provided.

Registration: ASI members $15, nonmembers $25.

Please send checks (payable to American Society for Indexing) to Lisa DeBoer, PO Box 6856, Ithaca, NY 14851. Advance registration is preferred; registration at the door is also available.

Questions? Please write to Lisa DeBoer, WNY Chapter President, at