Chapter Meetings and Contacts

For more information, click on a CHAPTER or Group name

(Official chapter names are in CAPS.)

Contact the webmasters to add your chapter's events to this page.

 

CHICAGO-GREAT LAKES CHAPTER

Contact: Jim Fuhr at chicagogreatlakes@asindexing.org

URL: http://www.chicagogreatlakesindexers.org

Core Region: Illinois, Iowa, Michigan, Wisconsin

***THIS NOTICE IS FOR A RECENT PAST EVENT***

Chicago-Great Lakes Chapter

Winter 2019 Workshop
Friday, February 22 and Saturday, February 23, 2019
Downtown Chicago

Friday 2/22/19

  • Genealogy Research: Background, Research Materials, and How It Relates to Indexing Projects (this is follow-up from the Fall 2018 Workshop).
  • A complete tour of the Newberry Library's research facility, and time between presentations to wander the library and its current exhibits.*
  • Resources for untapped markets in genealogy indexing will be discussed at an open table session.

Saturday 2/23/19

  • Building, Marketing & Maintaining Your Business
  • Art Indexing, plus Editing and Proofreading
  • Digital Indexing (follow-up from the Fall 2018 Workshop)

Meeting Location:
Newberry Library* - 60 W. Walton Street, Chicago IL 60610
(easily accessible by public transportation; parking is also available)

Hotel:
Conrad Hotel Chicago - 101 E. Erie Street (Erie and Michigan Avenue)
We have secured an exceptional nightly rate of $135 single OR double occupancy at this four-star property. Attendees staying at the hotel will have transportation to the meeting location (under 1 mile).

Registration Deadline is February 4th, but space is limited so please submit your registration soon.

ASI Members
EARLY BIRD – by January 31st
One Day – Friday only $55
One Day – Saturday only $55
Two Days -Friday and Saturday $95

After January 31st
One Day – Friday only $70
One Day – Saturday only $70
Two Days - Friday and Saturday $125

ASI Non-Members
EARLY BIRD – by January 31st
One Day – Friday only $65
One Day – Saturday only $65
Two Days - Friday and Saturday $105

After January 31st
One Day – Friday only $80
One Day – Saturday only $80
Two Days - Friday and Saturday $130

Please visit our web page for more details and registration information. As always, let us know if there is anything we may do to be of assistance. www.chicagogreatlakesindexers.org

*Free and open to the public since 1887, the Newberry Library is an independent research library whose world-famous collection is available to scholars, genealogists, and lifelong learners alike. These unique primary sources are part of a vast collection of more than 1.6 million books, 5 million manuscript pages, and 600,000 maps that the Newberry continually preserves, augments, and makes accessible in a variety of ways. Beyond our reading rooms, the Newberry provides learning opportunities for the intellectually curious through free exhibitions and public programs that include lectures, panel discussions, and theatrical and dance performances. www.newberry.org

 

GOLDEN GATE CHAPTER
Contact: Theresa Duran at goldengate.asi@gmail.com
URL:
Core Region: Northern California, Nevada

***THIS NOTICE IS FOR A RECENT PAST EVENT***

Golden Gate Chapter
Meeting and Lunch
Sunday, June 17, 2018
11:00 a.m. to 2:30 p.m.
1600 Addison Street, Berkeley, CA

 

Have you struggled to communicate the process of indexing to authors? Have you ever come to the end of negotiations to find that you forgot to mention a crucial piece? What happens when the proofs are late–really, really late? When you send an index back for review, how can you word the email to build trust with the author? Are you worried you have said too much, not enough, over-complicated the instructions? What happens if you don't want to make the changes they request?

Clear author/publisher/indexer communications are essential to getting contracts and to keeping that hard-won spot on the publisher's list. Over the course of your career, you have likely had some successes and made some mistakes, dodged some bullets and cut some losses. Let's have a discussion around how we indexers manage these challenges. You are invited to a peer review of sorts, focused on professional communications. Bring your standard verbiage for initial bid requests, index submission cover letters, etc.,  to share with the group. We'll compare our samples and get some positive reinforcement and new ideas for improving client relations.

At some point, we'll break for a lunch of Mediterranean take-out, beverages, and dessert.

The meeting will also include a brainstorming session on possible public outreach events that we could stage in the future. A recent thread on the Indexers' Discussion Group and an article in the April issue of the See Also newsletter both highlighted various ways to publicize indexing and educate authors, editors, and publishers on best practices. Let's take advantage of the thriving Bay Area book scene and promote the advantages of hiring a professional indexer.

COST AND REGISTRATION
$10.00 for ASI members and $15.00 for nonmembers. Fee includes lunch. Checks (payable to American Society for Indexing) or cash can be paid at the door, but you must pre-register by contacting Theresa Duran at goldengate.asi@gmail.com by 5:00 p.m. on Friday, June 15.

LOCATION AND DIRECTIONS
1600 Addison Street, in the commons room of the University Terrace condo complex (courtesy of Susan Storch).

The entrance to the complex is on the east side of California Street between Addison and Allston. The pillars to either side of the entrance say "St. Joseph's Academy." Across from the green, or common grassy area, is a large building that used to be a Catholic school. The commons room is in the basement of that building. Park on the street wherever you can. PLEASE NOTE: The parking area on Jefferson between Addison and Allston is off-limits to nonresidents.

 

HEARTLAND CHAPTER
Contact: Meridith Murray at mlmindexing@gmail.com
URL: http://www.heartlandindexers.org/
Core Region: Indiana, Ohio, Michigan, Kentucky, Tennessee

***THIS NOTICE IS FOR A RECENT PAST EVENT***

Heartland Chapter
Spring 2019 Meeting
with Indexer and Author Larry Sweazy
May 18, 2019
11:00 a.m. to 3:00 p.m.

Location: Old Richmond Inn
138 S. 5th Street
Richmond, IN
(www.oldrichmondinn.com)

Many of us know Larry Sweazy already. If you don’t, check out his website! (www.larrydsweazy.com)

Larry will be sharing his thoughts and experiences based on his years of experience as an indexer and author, with a particular focus on time management. Larry was one of the original Heartlanders! There will be time to catch up with old friends and meet new ones. We will also take advantage of this opportunity to brainstorm about future Heartland collaborations.

Also, if you have not done so yet, READ Larry’s “See Also….” Indexer mysteries! (See the latest Key Words for my review of the last two.) Read his other stuff too. It’s good.

Registration:
The Heartland Chapter meeting is open to all ASI members and non-members who are interested in indexing. Registration is $20 for members or $25 for non-members (does not include cost of lunch).

Please also RSVP ASAP by e-mail to Meridith Murray at mlmindexing@gmail.com so that we can prepare materials for you.

FAQs and Contact Us:
If you have any questions, you may contact Meridith Murray, ASI Heartland Chapter Co-president.
mlmindexing@gmail.com
812-701-6320 (cell phone/text)
We hope you will join us for this timely and informative program!
Safe travels, and happy indexing.

 

MID- AND SOUTH-ATLANTIC CHAPTER
Contact: Connie Binder at connie@conniebinder.com
URL: http://www.msasindexing.org/
Core Region: District of Columbia, Maryland, Virginia, West Virginia, Delaware, Pennsylvania

***THIS NOTICE IS FOR A RECENT PAST EVENT***

MSA Chapter Full-Day Workshop on Indexing Names
January 19, 2019

Hilton Garden Inn
1620 Prince Street, Old Town
Alexandria, VA

Enid L. Zafran, one of our long-time members and a well-known indexer, will give a full-day workshop on the topic of Indexing Names.  No matter what field of indexing you specialize in, no matter how long you have been an indexer, names always present a challenge.

Enid will consider names indexing from three aspects:

  • the strategies to make them into index entries,
  • determining when a name is “indexable,”
  • the correct formatting and sorting of names of various types.

There will be hands-on exercises during the day (no laptop or software required).

There will be a short business meeting for the chapter.

This workshop was given for the first time in Chicago in October 2018, and participants commented:  “Enid covered so many different naming principles that challenged us and illuminated our knowledge. Everyone who attended was enthralled with the presentation from this veteran indexer.”

Registration is open until 1/11/19.

In order to be assured of a spot at this meeting, timely registration is needed. You will receive confirmation of your registration.

Fees: ASI members: $89.00; non-ASI members: $120.00
(includes light breakfast, lunch, and afternoon break)

Please make checks payable to ASI and mail along with the completed registration form found below to:

Connie Binder, 332 Compton Ave., Laurel, MD  20707-4345

Questions? Contact Enid Zafran, enid@indexingpartners.com


Name:_________________________________________________
ASI or other indexing society member 2017? Please check one: _____ Yes _____ No
Address: ______________________________________________________
Email: __________________________________________
Cell Phone: _______________________
Will attend dinner: Yes ____ No _____

 

NEW ENGLAND CHAPTER

Contact: Michelle Guiliano at linebylineindexing.com
URL: http://www.newenglandindexers.org
Core Region: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

***THIS NOTICE IS FOR A RECENT PAST EVENT***

New England ASI Chapter Spring Meeting
Indexes in Ebooks and Embedded Indexing
Thursday, April 5, 2018
6:00 - 8:00 pm
Cengage Learning, 10 Channel Center, 3rd floor, Boston, MA

Evening rate parking is available in a lot on A Street for $8 or in the Necco Street garage for $10, or take the Red Line to Broadway. It's also not far to walk from South Station.
This event is free.

In an event co-organized by Bookbuilders of Boston, the New England Chapter of the American Society for Indexing (http://newenglandindexers.org), and the Digital Publications Indexing Special Interest Group of American Society for Indexing (https://digital-publications-indexing.org), and hosted by Bookbuilders member Cengage Learning (www.cengage.com), we will learn and discuss issues in incorporating the book index into digital publications.

We will have a featured presentation on Indexes for Digital Publications followed by brief presentations on the status of index production from two leading publishers: Mary Rabinowitz, Executive Director, Higher Education Production for textbooks at Cengage Learning and Teresa Elsey, Senior Managing Editor of the group that produces ebooks for the Trade division of Houghton Mifflin Harcourt. This will be followed by a Q&A, and hopefully some good discussion. There will also be networking time and food sufficient for a light supper (rice bowls from Grainmaker. Join us!

Register here for this event.

“Indexes for Digital Publications: "The Battle of the Books"
Presented by Stephen Ingle
In 1704 the Irish author Jonathan Swift satirically described a literal “battle of the books” in the King’s Library in London. Today we are witnessing several battles in the digital publishing sphere: between proponents and opponents of indexes, between freelance indexers and their customers who want more for less, and even between individual indexers about the best way to approach indexing for digital books. The good news is that we are starting to see some emerging solutions to these conflicts. This presentation will offer suggestions on how publishers can maximize customer value by utilizing the potential of digital indexes in the most cost-effective way.

Stephen Ingle is the president and CEO of WordCo Indexing Services, Inc. (www.wordco.com), founded in 1988 and located in Norwich, Connecticut. He has served on the national board of the American Society for Indexing (ASI). His interests include publishing workflows, especially as they pertain to digital publishing. He is presenting the Textbook & Academic Authors Association annual conference in Santa Fe in June.

NEW YORK CITY CHAPTER
Contact: ASI office

 

PACIFIC NORTHWEST CHAPTER
Contact: Judy Staigmiller at judy@inorderindexing.com
URL: http://www.pnwasi.org/
Core Region: Alaska, Idaho, Montana, Oregon, Washington

 

Pacific Northwest Chapter/ASI

Fall 2019 Meeting
 September 13-14, 2019

Friday, September 13, 3:30-5:30
Q&A for new and newish indexers
Scott Smiley’s home, Vancouver, WA

Saturday, September 14, 8:30-5:30
SpringHill Marriott, Vancouver, WA

Download the complete Registration Packet from http://pnwasi.org/wp/?page_id=106

Friday afternoon, September 13, 3:30-5:30

New and newish indexers or people curious about the possibility are invited to gather at Scott Smiley’s house, where he will host a roundtable question-and-answer time. Carpooling will be available from the SpringHill Marriott for the short drive to Scott’s house.

Saturday, September 14, 8:30-5:30

Come for great opportunities to network and for an informative, productive, and enjoyable program that includes:

  • Technical Indexes With a Structured Approach
    Angela Howard will share about technical indexes and her adaptation of the Brilliantly Structured Indexes process developed by Fred Leise.
  • Embedding Index Tags in XML Files
    Angela Howard will present an introduction and demonstration of this process.
  • Client Relationships
    A panel which includes Scott Smiley, Carolyn Weaver, and Madge Walls will explore approaches to communicating with clients, with special attention on style specifications, contracts, and how to handle difficult situations.
  • Bidding and Rates
    A panel which includes Scott Smiley, Madge Walls, and Maria Sosnowski will address principles of bidding on jobs. They will discuss factors that affect the bid, how to find a rate that is competitive without being too low, when to raise rates and how to handle special requests. A sample bidding opportunity will give hands-on practice.
  • Indexing Comparison
    A small and large group activity that involves one book, two indexes for the book, and activities that lead participants in a comparison and contrast of the two indexes. We’ll focus on audience, usability, and access, as well as how the indexes handle subheadings, the metatopic, and gathering scattered topics.

 

 

ROCKY MOUNTAIN CHAPTER
Contact: Barbara Niederhoff at bniederhoff@gmail.com
URL: http://asirm.org
Core Region: Colorado, Wyoming, Utah

SOUTHEAST CHAPTER
Contact: Diana Witt at diana.witt@comcast.net or Sandi Schroeder at sanindex@schroederindexing.com
Core Region: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee

 

UPPER MIDWEST CHAPTER (formerly TWIN CITIES CHAPTER)
Contact: Jen Weers at jenweers@gmail.com or Jan Wann at jlwann@hotmail.com
Core Region: Minnesota, Wisconsin, North Dakota, South Dakota, Iowa

 

WESTERN NEW YORK CHAPTER
Contact: Lisa DeBoer at wny@asindexing.org

***THIS NOTICE IS FOR A RECENT PAST EVENT***

***THIS MEETING HAS BEEN CANCELED. WE APOLOGIZE FOR ANY INCONVENIENCE, AND HOPE TO RESCHEDULE LATER IN THE YEAR***

Western New York Chapter Spring Meeting
Saturday, May 11, 2019 10 am to 3 pm

50 Charlotte Street (Charlotte Square in East End)

Rochester, NY 14607

Business Strategies for Indexers 

Presenter: Sergey Lobachev, Indexer

Description: Running an indexing business is a challenging task. The path to success depends on various factors, including effective marketing, strong customer relations, and sound project management. All those factors, however, should align with a unique business strategy. Sergey Lobachev will discuss the main components of business strategy development and explain why strategic thinking is important for the overall success of your business.

Bio: Sergey Lobachev launched his indexing business in 2014. His specialty is back-of-the-book indexes for academic literature in humanities and social sciences. He lives in London, Ontario, Canada.

Agenda

10 a.m. – 10:15 a.m. Welcome and introductions. Coffee and light refreshments will be available.

10:15 a.m. – 12:30 p.m. Presentation: Business strategies for indexers. 

12:30 – 1:30 p.m. Lunch (included with registration)

1:30 – 2:30 p.m. Business strategies presentation, continued.

2:30 – 3:00 p.m. Open forum on indexing questions and networking with indexing colleagues.

The meeting venue is also within walking distance (less than mile) from the Eastman Museum (https://www.eastman.org/), photography and film collections housed in the estate of George Eastman, founder of Kodak and the Rochester Museum and Science Center (https://rmsc.org/) which has a fine collection of Native American artifacts, environmental exhibits, and more. The Strong National Museum of Play (https://www.museumofplay.org) is also nearby, with collections of historic and modern toys and games (including a retro video arcade with games you can play) and a butterfly garden. 

Nearby hotels (less than 5-minute walking distance) to Charlotte Square are The Inn on Broadway and East Ave Inn and Suites.

Registration: ASI members $30, nonmembers $45. Lunch and refreshments are included. Please inform us of any dietary restrictions. Details regarding access to the ground-floor Community Room (wheelchair-accessible) and parking options will be provided to registrants.

Please send checks (payable to American Society for Indexing) to Lisa DeBoer, 2250 N. Triphammer Rd. Apt. D7, Ithaca, NY, 14850

Questions? Please write to Lisa DeBoer  at wny@asindexing.org